What Every Wellness Retreat Host Should Know About Travel Package Regulations

The less attractive side of retreat hosting doesn't have to be tough to get your head around

If you're a wellness coach, yoga teacher, personal trainer or entrepreneur dreaming of hosting your own retreat, chances are you’ve imagined the details. The calm mornings, the shared laughs over dinner, the connection, movement, and the transformation your clients will experience.


What often gets left out of the dream is the less glamorous side, the legal stuff.


Specifically, travel package regulations. It might not be what drew you to retreat hosting in the first place, but understanding this one area can be the difference between running a confident, protected business and risking something going wrong, but there's no need to navigate it alone.


What are travel package regulations?

In short, when you sell a retreat that includes more than one component such as accommodation, transport, or wellness activities, you're legally offering a travel package. This falls under the Package Travel and Linked Travel Arrangements Regulations (2018), which apply across the UK and EU.

These rules are designed to protect travellers from issues like cancellations or supplier failure, but they also protect you as a host. When you’re building a business around retreats, compliance isn’t just a legal tick box. It’s the foundation of a trustworthy brand.

A woman is laying on her back on a yoga mat.

Why does it matter for independent hosts?

Many hosts don’t realise that offering a package means you have legal obligations. Without the right structure in place, you could be personally liable if something goes wrong. Your insurance might not cover you. You could unintentionally be operating outside the law, even if your intentions are good.


As people building businesses that matter, we don’t have time for that kind of uncertainty. Whether you’re hosting a high end yoga retreat in Portugal or a triathlon training camp in Spain, your clients are trusting you with their health, their time and their money. You deserve to feel just as secure as they do.


So, how do you host a retreat legally?

The good news is, you don’t have to figure it all out yourself. This is where ActiveXplore Travel comes in. We partner with coaches, creators and wellness professionals who want to host retreats without the legal headache.


We take care of everything behind the scenes, from structuring your retreat in line with travel law to managing bookings and payments through our fully compliant system.


 We hold the financial protection required under package travel regulations, so you and your clients are covered.



Instead of worrying about contracts, terms or who’s legally responsible, you can focus on what you do best. Creating, leading, and transforming lives.

A person wearing a helmet and goggles is standing on a snowy mountain

You're not just a host, you're building a movement

Running retreats isn’t a side hustle. It’s a business, and often, a deeply personal one. It’s your energy, your community, your reputation. And as a business leader, you deserve systems and support that match the professionalism and power you bring.



Legal confidence isn’t just about ticking boxes. It’s about showing up fully for your clients, knowing you’re covered. It’s about protecting your brand and building something that lasts. It’s about doing it the right way, from the start.


Ready to retreat with confidence?

At ActiveXplore Travel, we’re not just a booking platform. We’re your behind-the-scenes travel team. We’ll walk with you through the full journey, from your first idea to the final airport drop-off, making sure every part is compliant, secure and stress-free.


If you're dreaming of hosting a retreat but want to make sure it's done legally and professionally, we’d love to talk. Because strong, independent women deserve strong, independent support.



Let’s build something beautiful and bulletproof together.

A group of people are riding bicycles down a curvy road.
Three women are having a picnic in the grass in a park.

1.

Fill out a contact form

2.

We'll get back to you within 24 hours

3.

Discovery call so we can learn about you, and your business

4.

Host your retreats with full compliance and confidence.

Get in touch

Contact us any time